When you fill in a form, for downloading a prospectus or making an admissions enquiry, we store information that will help us process your enquiry. That data is stored on our web servers as well as being emailed to the relevant people in our admissions team. They then, in some cases, will update their database with your information. All form submission data is wiped from our web servers each year during the summer holidays. The Admissions Department delete data at the end of the academic year of which the subject is enquiring about. This data is not shared with any third party.
ADMISSIONS REGISTRATION FORM
During the submission of the registration form sensitive data is collected, including the uploading of a Birth Certificate, Passport and VISA information. This data is passed to the Admissions department which stores it in order to be able to prove the nationality of each child when requested to do so by the UK Border Agency. The data is wiped from the web servers each year during the summer holidays. However, is retained by the Admissions department according to the schedule table below. This data is not shared with any third party unless requested by border agency checks.
|If the application is withdrawn||We will delete the data at the end of the academic year that we are notified of withdrawal|
|If refusal||We will delete the data straight away|
|If accepted and becomes a Cranleigh Student||Please refer to the privacy document relating to current pupils|
|Else; if we do not have notification of withdrawal||We will seek written confirmation of withdrawal, in order to enact line 1 of this table.|
SENDING A STAFF MEMBER AN EMAIL VIA A WEBSITE FORM
When you use a web form to send an email to a member of staff the data in the form is stored on the web server as well as being emailed to the member of staff directly. The information stored on the web server serves as a backup and record of transmission, should the email become undeliverable. This data then gets deleted a month after submission. This data is not shared with any third party.
There may be other data that is collected by your browser and sent to or through our website. These are Cookies. They are small text files that are stored on your computer. They are used to remember you when you come to our site (if you’re a returning visitor). Cookies make the interaction between users and websites faster and easier. Sometimes cookies are set by third party developers of which we have limited control.
REMOVAL OF INFORMATION
You have the right to ask for any information we hold about you. In order to do this please email us at firstname.lastname@example.org or write to us at:
The Data Protection Lead
GU6 8QQ UK
Please include your full name and email address when you contact us.